Privacy Policy
Policy 360 Voices Ltd
Registered Charity Number: NIC110840
Registered Company Number: NI732517
Registered Office:
244 Woodstock Road
Belfast
Northern Ireland
BT6 9DL
Email: ellenlfinlay@gmail.com
Last Updated: June 2026
Who We Are
Policy 360 Voices Ltd is a company registered in Northern Ireland (Company Number NI732517) and a registered charity (NIC110840).
We are committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy legislation.
For the purposes of data protection law, Policy 360 Voices Ltd is the "Data Controller" of the personal information collected through this website and our services.
Information We Collect
We may collect and process the following information:
Your name.
Email address.
Telephone number.
Postal address (where applicable).
Information you provide when contacting us.
Information relating to services, projects, consultations, events, or activities you engage with.
Technical information including IP address, browser type, operating system, and website usage information.
We only collect personal information that is necessary for the purposes described in this Privacy Policy.
How We Use Your Information
We may use your personal information to:
Respond to enquiries and requests.
Provide information, services, or support you have requested.
Manage projects, consultations, events, and activities.
Communicate with you regarding our services.
Improve our website, services, and user experience.
Meet legal, regulatory, and safeguarding obligations.
Maintain records required for charity and company administration.
Where you have given your consent, we may also contact you regarding news, updates, events, fundraising activities, or services that may be relevant to you.
You may withdraw your consent or unsubscribe from marketing communications at any time.
Lawful Basis for Processing
We process personal information under one or more of the following lawful bases:
Your consent.
Performance of a contract or service.
Compliance with a legal obligation.
Protection of vital interests.
Legitimate interests pursued by Policy 360 Voices Ltd, provided these interests do not override your rights and freedoms.
Sharing Your Information
We do not sell your personal information.
We may share your information with:
Professional advisers.
IT and website service providers.
Cloud storage and communication providers.
Regulatory bodies where required by law.
Trusted contractors and suppliers acting on our behalf.
Any third parties processing information on our behalf are required to protect your information and comply with applicable data protection laws.
We may disclose information if required by law, court order, or regulatory requirement.
International Transfers
Where personal information is transferred outside the United Kingdom, we will ensure appropriate safeguards are in place to protect your information in accordance with UK GDPR requirements.
Data Security
We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, disclosure, alteration, or destruction.
While we strive to protect your personal information, no method of internet transmission or electronic storage can be guaranteed to be completely secure.
Data Retention
We will retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, safeguarding, regulatory, and reporting requirements.
When information is no longer required, it will be securely deleted or anonymised.
Cookies
What Are Cookies?
Cookies are small text files stored on your device when you visit a website. They help websites function effectively and improve the user experience.
How We Use Cookies
We may use cookies to:
Ensure the website functions correctly.
Remember your preferences.
Improve website performance.
Analyse visitor behaviour and website usage.
You can control and manage cookies through your browser settings. Disabling cookies may affect the functionality of certain areas of the website.
Your Rights
Under UK GDPR, you may have the right to:
Access the personal information we hold about you.
Request correction of inaccurate or incomplete information.
Request erasure of your personal information.
Request restriction of processing.
Object to processing.
Request data portability.
Withdraw consent at any time where processing is based on consent.
Lodge a complaint with a supervisory authority.
To exercise any of these rights, please contact us using the details below.
Complaints
If you are unhappy with how we process your personal information, please contact us first so that we can try to resolve your concerns.
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection matters.
Information about making a complaint can be found on the ICO website.
Third-Party Websites
Our website may contain links to external websites.
We are not responsible for the privacy practices, content, or policies of third-party websites. We encourage you to review the privacy policies of any external sites you visit.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements, regulatory guidance, business practices, or website functionality.
Any changes will be published on this page and will take effect immediately upon publication.
We encourage you to review this Privacy Policy periodically.
Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact:
Policy 360 Voices Ltd
Registered Charity Number: NIC110840
Registered Company Number: NI732517
Registered Office:
244 Woodstock Road
Belfast
Northern Ireland
BT6 9DL
Contact: Ellen Finlay
Email: ellenlfinlay@gmail.com
Copyright
Unless otherwise stated, all content, text, graphics, branding, logos, and materials on this website are the property of Policy 360 Voices Ltd and are protected by applicable copyright and intellectual property laws.
No content may be copied, reproduced, distributed, or used without prior written permission from Policy 360 Voices Ltd.
For permission requests, please contact us using the details above.
Consent
By using this website, you acknowledge that you have read and understood this Privacy Policy and consent to the collection and use of your information as described herein.